Transforming HR Expertise with Vector-Powered Search
Project Name: Scout
The Challenge:
An HR consulting firm specializing in high-stakes executive recruitment faced a significant bottleneck: their PhD-level experts were spending around four hours manually sifting through hundreds of HR documents to find and adapt role-specific simulations and scenarios for each recruitment process. This time-consuming manual search was inefficient and prevented the team from focusing on their core expertise.
The Solution:
Scout revolutionizes this process using advanced semantic similarity technology. Instead of relying on traditional keyword searches that only find exact word matches, our system actually understands the meaning and context behind each search. Think of it as the difference between a basic word finder and an intelligent assistant that grasps what you're really looking for—even when you describe it differently than how it appears in the documents.
The clean, branded web interface allows users to filter by industry and simulation type, see match percentages at a glance, and preview document snippets directly within the app. Users can scroll through documents without ever leaving the interface, making the entire process seamless and efficient. Scout is continuously updatable, ensuring it remains a living resource that evolves with the company's needs. What once took four hours now takes just twenty minutes.
For the tech enthusiasts:
Under the hood, Scout's vector magic is powered by Pinecone's robust indexing capabilities and OpenAI's embedding models for semantic understanding. The MVP is built with a Node.js backend and React frontend, delivering not just speed but intelligent, concept-driven retrieval at scale.
Streamlining Insurance Analysis for Brokers
Project Name: PolicyGenius
The Challenge:
An Italian insurance broker company faced a clear problem: brokers were spending excessive time manually reviewing complex insurance documents, analyzing policies for key details, risks, and missing elements—a process that was both time-consuming and prone to oversight.
The Solution:
PolicyGenius transforms this workflow by allowing brokers to simply upload any insurance document—whether it's an active policy or an archived one—and receive an automated, detailed analysis in moments. The tool examines each policy document and highlights key pros, cons, potential risks, and any missing elements that brokers should be aware of. All analysis is based on a custom template informed by the company's own expertise, ensuring that insights are always relevant and tailored to their specific needs.The platform includes an interactive chatbot that allows brokers to "chat" with their documents, asking specific questions and getting instant answers drawn directly from the policy's content. This conversational feature makes the entire process incredibly user-friendly and efficient, turning static documents into interactive resources.For those who need structured reporting, PolicyGenius can export the complete analysis to Excel, creating neatly organized tables with all amounts, coverage details, and key insights from the insurance document. This makes it easy to review findings internally and share detailed reports with clients.
For the tech enthusiasts:
Behind the scenes, PolicyGenius leverages Quadrant as a vector database for document embeddings, while the OpenAI-powered chatbot delivers interactive Q&A capabilities. The solution is built with a Node.js frontend and backend architecture, creating a seamless full-stack experience.
Itala: Revolutionizing Film Distribution Workflows
Project Name: Itala
The Challenge:
A film distribution company faced a complex operational challenge: over 50 manual steps from contract signing to post-release reports. This process was time-consuming, error-prone, and created significant bottlenecks that prevented scalable growth.
The Solution:
Rather than building a single web application, we completely redesigned their entire business process from the ground up. Itala transforms the workflow through intelligent automation, taking films from initial contracts all the way through to final performance reports.We analyzed and optimized the complete 50+ step journey, then automated more than half using sophisticated workflow automation, custom scripts, and AI-driven decision making. The system handles contract processing, metadata management, platform distribution, and automated reporting with smart quality checkpoints throughout.The platform integrates seamlessly with existing tools, creating a unified dashboard where teams maintain oversight without repetitive manual tasks. Each distribution cycle improves the system's efficiency and accuracy. What once took weeks now happens in days, with dramatically reduced errors and improved client satisfaction.
For the tech enthusiasts:
Itala leverages Notion for process management, Make.com for automation orchestration, custom Python scripts for file processing, and AI models for intelligent decision-making throughout the pipeline.